STANDARD RULES AND CONSTITUTION OF TS RIDING CLUB
The Club shall be known as the TS Riding Club.
The objects of the Club shall be:
(a) To promote participation in and provide facilities for the amateur sport of riding at Tannoch Stables and the surrounding area.
(b) To encourage riding as a sport and recreation, to promote good fellowship amongst riders and to improve and maintain the standard of riding and horsemanship.
(c) To organise instructional meetings, lectures and competitive events and other activities to further the objects.
(d) To be affiliated to The British Horse Society and to support and co-operate with recognised organisations interested in the breeding and use of all breeds and types of horses and ponies.
(e) To concern itself with any object which will benefit the horse and horse user in the district.
(a) This shall consist of persons who have attained the age of eighteen years (and persons aged seventeen years and under if a junior section is formed) and, having been accepted by the Committee, have paid the due subscription for the current period. Honorary membership may be conferred by the Committee upon any person deemed by them to have rendered notable service to the Club. No junior member may be a voting member of any Riding Club. However, Clubs with a junior membership may appoint a Junior Committee to discuss matters relevant to the junior membership. This Committee, through the Chairman of said Committee, may make recommendations to the Adult Committee for their consideration.
(b) A member shall complete the application form as prescribed by the committee. Membership of the Club shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. The committee may refuse membership only for good cause, such as conduct or character likely to bring the Club or the sport into disrepute. Appeal against refusal may be made to the members. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.
(c) The annual subscription shall be payable on the first day of the Club’s financial year. Any member whose subscription is more than three months in arrears shall have his or her name removed from the Membership List after written notice to the effect has been sent to him or her. Any member joining the club on or after 1st December shall be deemed to have paid his or her subscription for the ensuing year.
(d) The Committee may expel from membership of the Club any member who has breached any of the rules of the Club, or who has in the opinion of the Committee have been guilty of any conduct derogatory to the character or prejudicial to the interest of the Club, provided that before expelling him or her the Committee shall allow the member to appeal the decision to the members and provide an explanation of his/her conduct and allow a proper opportunity of answering the allegations against him/her.
(a) All powers of management shall be vested in the Committee consisting of the Chair, Secretary, Treasurer and at least one other Committee Member. 4 Committee members shall form a quorum. In the event of an evenly split vote, the vote of the Chair shall be decisive.
(b) Committee members must retire for at least one year following 3 consecutive years’ service unless the majority of the remaining Committee agree by vote to dispense with the retiral.
(c) The Chairperson, Secretary, Treasurer and other Committee posts shall be elected annually at the AGM. Election will be proposed by a member and seconded by another member.
Should there be more than one nomination for any post, the post will be decided by a majority vote of those members present at the AGM or who have given a postal/email notification of their vote to the Chair prior to the AGM if unable to attend. The member nominated to a Committee post must attend the election in person or have provided confirmation in writing prior to the AGM of their willingness to be nominated to a post, either specified or unspecified.
(d) The decision of the Committee in any voting matters shall be final unless over-ruled at a General Meeting.
(e) The Committee shall be the sole authority for the interpretation of the rules and for anything relating to the club not provided therein and their decision shall be final and binding on the members.
(f) The Committee may formulate bye-laws for the detailed running of the Club and elect subcommittees for any special activities of the Club which the Committee may authorise.
(g) The Committee shall have the power to fill any casual vacancy arising amongst members of the Committee, but any person so co-opted shall retain office only until the next following Annual General Meeting and then shall be eligible for re-election.
(h) General Club matters may be decided by majority vote of those members present at the relevant meeting where the matter is put before the Club. Any member who disagrees with a general vote can ask for the matter to be set aside, whereby it shall be voted upon by the Committee and decided by a majority of that Committee.
5. The financial year of the Club shall commence on the 1st January in each year.
6. The annual subscription shall be determined each year by the Committee according to the financial situation of the Club. The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
7. The Committee may appoint annually a President and Vice-Presidents if it wishes. They shall not by virtue only of such appointment become members of the Committee.
8. The Annual General Meeting shall be held in December/January of each year to transact the following business:
(a) To receive and if approved to adopt a Statement of the Club’s Accounts to the end of the preceding year.
(b) To fill vacancies on the Committee
(c) To appoint an Auditor/person competent to review the Annual Accounts of the Club.
(d) To deal with any special matter which the Committee may desire to bring to the members and to receive suggestions from the members for consideration by the Committee. Notice convening the General Meeting shall be sent to the members not less than 21 days before the meeting and shall specify the matters to be dealt with.
9. A special General Meeting may be called by the Committee, or by a request signed by not less than five members specifying the business to be discussed. The Secretary shall give all members ten days notice of the date of such a meeting and shall specify in such notice matters to be dealt with at the meeting.
10. The Accounts of the Club shall be audited or verified each year by the person appointed at the previous Annual General Meeting or be a majority of the Committee if later. Accounts must be audited or verified by an independent person deemed competent by the Committee but not on the Committee or closely connected as determined by the Committee.
11. Notice may be given to any member by sending it by post to him at his address in the United Kingdom registered in the records of the Club. If any member has no address in the United Kingdom such member shall not be entitled to receive any notice. The accidental omission to give notice of a meeting to or the non-receipt of a notice of a meeting by any member shall not invalidate the proceedings of the meeting.
12. These rules may be added to, repealed or amended by resolution at any Annual or Special General Meeting, provided that no such resolution, shall be deemed to have been passed, unless carried by a majority of at least two-thirds of the members present and voting thereon and provided that prior notice has been sent to all members stating the proposed amendment.
13. Members shall be smartly turned out at all Club events as appropriate to the event or discipline. It is the responsibility of each member (and not the Club) to ensure they wear the protective clothing required by current British Riding Clubs rules. (See current BRC Rulebook)
14. All surplus income or profits are to be reinvested in the Club. No surpluses or assets will be distributed to members or third parties unless it is deemed beneficial to the overall continued running of the Club.
15. In the event that dissolution of the Club shall occur, the assets of the Club shall be used first to discharge all liabilities of the Club and the remaining assets shall be given or transferred to a nominated equestrian charity as voted upon by a majority of the Committee at the time of dissolution.
16. The constitution shall be agreed upon annually by the incumbent Committee and confirmation of same recorded in the minutes of the AGM or at the next practicable meeting.